December 2010

The 2011 Budget

In the preparation of this financial plan, the needs of the Association were prioritized and addressed by the Board, with Association operations such as landscape maintenance, insurance, snow removal, management, taxes and building  maintenance financed in the budget.  While some contracted operating expenses will remain the same, increases are anticipated in insurance and certain other expenses.  A change in the landscape maintenance and snow removal contractor will result in savings in these areas.  The operations budget also provides for continuation of the trim painting project, with fewer buildings serviced next year, extending the total time period necessary for completion.

The Board has continued the process of funding the replacement of capital items needing service in 2011 from maintenance fees collected during the budget year and a limited reserve fund.  A desire for concrete replacement was delayed until another budget period.  To address the need for the replacement of the roofs on two buildings per year (at a cost of $18,000 per building), the Board continues a practice initiated last year of implementing progressive increases in the portion of the budget allocated towards capital expenses.  An additional $10.00 per unit per month has again been added to the reserve budget for these replacement costs. Even with this increase, the budget as adopted does not provide for the collection of all funds necessary to finance anticipated expenses.  The budget deficit will be accommodated by reserve funds on hand at the end of 2010.  As this amount has been allocated to each unit based upon the percentage of ownership, the increase for your unit may not equal this exact figure.  As our roofs reach the end of their useful lives, additional funds may be necessary in the future.  The Board, in the continuation of this reserve funding plan, hopes to minimize the possibility of a large special assessment.  

Monthly maintenance fee payments are due on the first day of the month and are considered late when received after the 10th.  Should an unexpected situation cause a delay in payment, please contact us.  The payment of Association obligations are second only to your mortgage and taxes. 

Maintenance fee payments should be mailed to 680 South Point Trail, Berea OH  44107

Safe Storage of Grills & Firewood

Gas tanks for grills may be stored OUTSIDE the unit ONLY -- NEVER in the garage.  It is recommended that propane tanks containing gas be returned to your gas dealer. 

Firewood must be stored away from exterior building surfaces to prevent siding damage and the effects of insect and vermin infestation.  Purchase only small quantities that can be used within a limited period of time as firewood cannot be stored on the common elements.

Service Requests

Non-emergency service requests may be placed on-line in the Services section of the web site.  Complaints about the behavior of a resident, however, must be hand signed and received via US mail only. We cannot effectively address behavior related complaints received by telephone or other non-documented means.