Trail Notes

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November 2018

Call for Members of the Board of Directors

The Association is governed by a volunteer Board of Directors that makes major decisions and sets policy for Association operations.  Board duties include the selection of service providers, setting standards for architectural design, establishing the budget and maintenance fees, making rules and regulations, approval of contract provisions, enforcing the covenants and restrictions and other tasks as provided in the Association’s governing documents.  The Board generally meets five to six times per year and discharges day to day tasks the Association Administration and Administrative Assistants.  A vacancy presently exists and the existing Board members may appoint a person to fill unexpired terms.  Board members are also elected at each Annual Meeting of Association members which is held in January.

The Bylaws require that Directors hold title to their units as evidenced on the records of Cuyahoga County, must live at the Association, not subject to Association liens and they must be current in all fees and assessments.  Board members also serve as fiduciaries in a position of trust to the Association.  Fiduciary duty requires the Board to act in the best interest of the Association and to place the interests of the Association ahead of personal interests or those of supporters when there are conflicts.  A couple of examples:  A Board member would repair an elevator in another building rather than redecorate the lobby of the building that the Board member lives in even though the redecorating project would increase the value of the Board member’s home.  And a Board member would exercise fiduciary duty in funding reserves even though the money would be spent on siding replacement potentially scheduled 10 years in the future, when the Board member planned to sell their unit in 2 years. 
If you have an attitude that leans towards assisting others and advancing the common good of the organization, please consider serving your Association. Contact the Association Administrator for additional details about this important role in your Association’s governance.

Fully Funded Reserve Waiver

All owners have been sent a notice to waive the fully funded reserve requirement.  Although the Association has been building a reserve fund over time, there are not presently sufficient funds to perform all of the capital replacements necessary in a short period of time.  Please sign and return the card, or use the form in the Services section of the website, so that there will not be a maintenance fee increase of an order of magnitude that would occur if the requirement is not suspended. 

You may provide your input to the Budgeting process through the Administration in advance of the Budget meeting.  Your ideas are welcome for suggested expenditure items or priorities that the Board may consider in formulating the 2019 Budget.

Yard Debris

Republic Services will pick up Yard Waste on the regular trash collection days through November 30.  Please do not place branches, spent flowers or plants in the tree areas or along areas at the perimeter property lines at any time. 

Gutter Cleaning

The gutters on all buildings will be cleaned of leaves after final leaf drop. Please do not attempt to stand on the roof or perform such work on your own. If you experience a particular problem at your home with clogged gutters and downspouts, which can happen at any time of the year, please contacts us to schedule an additional cleaning.

Rules and Regulations

The Board is in the process of revising the General Rules, Procedures and Regulations for the Association.  A draft copy, which is subject to change, is available in the Rules section of the website. Your comments regarding the changes, should be sent to us through the Communications Form located at the bottom of  the home page of the website.

Trash Collection, Pets and Complaints

All trash collection and recycling services are provided City of Berea.  The Association does not have any facilities, budget or personnel for the handling or removal of Trash.

  • Place carts at the curb no earlier than 4:30 PM Thursday evening
  • If a holiday occurs during the week, the collection day will be Saturday
  • Remove refuse cans from the curb by Friday evening.
  • Bulk Pickup will occur on Friday of the Third full week of the month

Blue Cart  - bagged household garbage and non-recylable trash

  • Cart lid opening must face the street and handle must face the home
  • Cart must be placed on driveway or tree lawn approximately 3 ft. from curb

Green Cart - Recyclable items

  • Newspapers: The entire newspaper including inserts.
  • Aluminum, steel and bimetal cans- food and beverage cans only.
  • Glass: Bottles and jars- food and beverage containers only.
  • Plastics: Clean empty containers #1-7
  • Rinsed out Plastics with numbers 1-7 stamped on the bottom

Pet waste must be removed immediately after its deposit on the grounds.

All complaints, about an Association resident, must be in writing, contain the signature of the complaining party and be sent via US Mail. Complaints about resident behaviour are not accepted by telephone, fax, or e-mail.

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