South Point Trail Condominium


Welcome to South Point Trail Condominium.  We are located in Berea, Ohio, east of Prospect Road and north of Sprague Road, convenient to shopping, schools and cultural facilities.  In addition, the beauty and recreation provided by the Metroparks system is just steps away from our back yard.  South Point Trail is comprised of 36 homes on professionally landscaped grounds.

December 2018

Annual Association Meeting

The Annual Meeting of the Members of the Association will be held on Saturday, January 19, 2019 at 10:00 AM at the Berea Library.  This meeting is for the election of Board Members and the presentation of reports from the Board.  The attendance of a majority of members is required either in person or by proxy. A proxy permits you to attend the meeting without appearing in person and assigns your voting rights to the proxy holder. Five Year Proxies during subsequent year are used for attendance and Board Elections only and are not voted for any other purpose.

Call for Members of the Board of Directors

The Association is governed by a volunteer Board of Directors that makes major decisions and sets policy for Association operations.  Board duties include the selection of service providers, setting standards for architectural design, establishing the budget and maintenance fees, making rules and regulations, approval of contract provisions, enforcing the covenants and restrictions and other tasks as provided in the Association’s governing documents.  The Board generally meets five to six times per year and discharges day to day tasks the Association Administration and Administrative Assistants. 

The Bylaws require that Directors hold title to their units as evidenced on the records of Cuyahoga County, must live at the Association, not subject to Association liens and they must be current in all fees and assessments.  Board members also serve as fiduciaries in a position of trust to the Association.  Fiduciary duty requires the Board to act in the best interest of the Association and to place the interests of the Association ahead of personal interests or those of supporters when there are conflicts.  A couple of examples:  A Board member would repair an elevator in another building rather than redecorate the lobby of the building that the Board member lives in even though the redecorating project would increase the value of the Board member’s home.  And a Board member would exercise fiduciary duty in funding reserves even though the money would be spent on siding replacement potentially scheduled 10 years in the future, when the Board member planned to sell their unit in 2 years. 
If you have an attitude that leans towards assisting others and advancing the common good of the organization, please consider serving your Association. Contact the Association Administrator for additional details about this important role in your Association’s governance.

2019 Budget - The Board has adopted the Budget for 2019.  There will be no increase again next year.  Maintenance fees, effective January 1, 2012  are as follows:

    Ownership Percentage: 2.525% - $160.00 per month

     2.85% - $180.00 per month

    Maintenance fees are due on the first day of the month.

You may mail maintenance fee payments to:

    South Point Trail Condominium

    680 South Point Trail

    Berea OH 44017

    This address receives mail only from the US Postal Service and is not a physical location.

  • Please use this mailing address for your bank’s automatic bill pay service and use your house number as the Account number in the set up process.
  • You may send several checks at one time, dated with the month that maintenance fees are due.  We will deposit each check in the appropriate month that the fee is due. 
  • The drop box on the property near the north mailboxes may be used for payments or non-time sensitive communications. 
  • Payment by check is preferred and money orders are acceptable as a secondary means of payment, with the remitter assuming the risk of loss of money orders.  The Association does not accept cash for payment of assessments.

Snow Removal - The Association provides reasonable levels of snow removal on up to two occasions per day after snow has accumulated to a level that exceeds 2” at certain times of the day.  Services are provided in multiple stages and daily movement of parked cars is necessary for effective snow removal.  Services are provided after overnight snowfall that exceeds 2” and again in the late afternoon hours if another 2” of snow accumulates.  Services are not provided on a continuous basis during blizzard conditions and salt is not normally applied.  Residents are responsible for snow removal  when the Association’s contractor does not provide snow services.

Snow Parking - The extensions at the ends of driveways are for access to garages and storage of snow during heavy accumulations.  Long term parking is prohibited in these areas.

Holiday Closings - The Association Administration office will be closed on Friday - Wednesday, December 21 - 26 for Christmas and Friday - Wednesday, December 28 - January 2 for the New Year’s holiday.

Yard Waste   - Republic Services will be picking up Yard Waste on the regular trash collection days through November 30.  Please do not place branches, spent flowers or plants in the tree areas or along areas at the perimeter property lines at any time. 

Rules and Regulations  - The Board is in the process of revising the General Rules, Procedures and Regulations for the Association.  A draft copy, with is subject to change, is available in the Rules section and your comments regarding the changes, should be sent to us through the Communications Form below. 

July 2018

Property Review  - A review of exterior property areas will be conducted to identify both Association and owner maintenance responsibilities.  Notices will be sent to owners where upkeep items are in need of attention.  Please observe the completion date in the notice and contact us for clarification or additional details. Thank you for your general upkeep of the areas around your homes.

You may want to paint peeling fences in advance of the review with Sherwin-Williams Navajo White SW-6126.  Check newspaper or mail advertising inserts for frequent discount pricing.  This colour is also used on doors and wood trim.

March 2018

Landscape Maintenance Opt Out

Unit Owners who have “Green Thumbs” may opt out of certain landscape services around their home.  In the Revocable Exclusive Use Areas, which is the area within three feet (3’) of the building, owners may plant  flowers and small shrubs not to exceed 4 feet in height, that are compatible with Association maintained maintain plant materials and install mulch in the same color as installed by the Association.

To Opt Out of the following services (any or all) please contact the Association in writing. 

  • Mulch
  • Shrub Trimming
  • Bed Pest Control
  • General Bed Maintenance

The e-mail form at the bottom of the page may be used to communicate with the Association.

The Association cannot guarantee that the Landscaper Crews will suspend work at your unit in all cases and reserves the right to Revoke the Exclusive Use Rights of any bed that is not properly maintained by the unit owner.

Rules and Regulations

The Board is revising the General Rules, Procedures & Regulations and will work on the task during a portion of selected Board Meetings. 

Annual Reports

The Association Administrator’s 2018 Annual Report, minutes of the 2018 Annual Meeting and the 2018 Report of Expenditures is available.  Unit Owners may request a copy after January 22, 2019.

March 2017

Water Quality - If you are experiencing water quality problems (discoloration, odors, sediment) you may report them to the City of Berea Water Department at 440-234-5652 or 440-891-3308  

January 2017

Storm Water Fee - The Northeast Ohio Regional Sewer District (NORSD) has started to bill for storm water services, as proposed in notices sent to property owners 2012, after a 4 year delay that was settled by the Ohio Supreme Court.  The flat fee is based on one of three residential tiers.  Customers qualifying for the Homestead Fee and/or Cost Savings Programs will also qualify for savings.  As the NORSD uses billing services provided by the Cleveland Division of Water, billing is provide on a monthly basis. 

Please direct questions regarding this program to Regional Sewer District at  (216) 881-8247, e-mail  stormwater@neorsd.org or go to www.neorsd.org/stormwater   Neither the Association nor the City of Berea’s Service or Water  Billing Department manage the program or have specifics related to the program.

Hawk Sightings - We have received reports of hawks nesting and flying around in the area.  Like coyotes, which are also prone to roam in the neighborhood, these birds may swoop down and pick up small pets.  Be sure that all pets are property hand leashed when they are exercised.

October  2013

    Trash Pickup Day is now FRIDAY

    Bulk pickup is now the Friday of the third full week of the month.

    Highly flammable substances, large quantities of construction and remodeling debris, hazardous waste, tires, liquids, large car parts or car batteries are not considered bulk items and will not be picked up by the City of Berea.

    General Community Information

    Association Administration services are provided by condohome limited.  Please contact the Administration rather than Board Members for service requests, architectural variance requests, correspondence, handling the sale or lease of your home and for answers to questions and concerns about the Association.  Please note that all complaints related to violations of the covenants and restrictions or rules and regulations must be in writing  

    Pet waste must be removed when your animal deposits it on the property year round.
    When storing gas grills, it is essential that propane tanks are stored OUTSIDE of the building, Under no circumstances should tanks be stored in garages or in the homes.

    The Ohio Fire Code prohibits the use of charcoal and gas grills within 10 feet of any building in a multifamily dwelling. Violations should be reported to the non-emergency telephone number of the Berea Fire Department (440) 826-5880  (Do NOT call 911)

    South Point Trail residents may now subscribe and receive special resident alerts to notify you certain information of community interest.

Holidays:  Our office is closed on all State, Regional and National Holidays with calls received being returned on a business day that follows the holiday.


Annual Association Meeting

    The Annual Meeting of the Members of the Association is held during the month of January of each year.  This meeting is for the election of Board Members and the presentation of reports from the Board as well as any other business specified in the agenda for the Annual Meeting. The attendance of a majority of members is required either in person or by proxy. A proxy permits you to attend the meeting without appearing in person and assigns your voting rights to the proxy holder. Five Year Proxies during subsequent year are used for attendance and Board Elections only and are not voted for any other purpose.

Board Meetings

    Meetings of the Board of Directors are open to unit owners. Fifteen minutes at the end of each Board meeting is allotted for homeowner participation, where unit owners may address the Board, present questions for later consideration and provide input. The balance of each Board meeting is for the Board of Directors to conduct the agenda related business of setting the policies of the Association. Unit owners may not participate in the discussion or action on agenda items. Certain portions of Board Meetings, defined as Executive Sessions, may be closed to unit owners. Items considered in Executive Session include legal matters, personnel issues, certain contractual matters, hearings and consideration of the issuance of sanctions against homeowners for violations of the covenants and restrictions.

Meeting Schedule - Berea Branch of the Cuyahoga County Library

    Saturday, January 19, 2019 - Annual Meeting - 10:00 AM

    March 2019 - Board Meeting

    June 2019 - Board Meeting

    September 2019 - Board Meeting

    December 2019 - Board and Budget Meeting

    January 2020 - Annual Meeting

Online Service Request - Submit a request for maintenance or repair online or to send an e-mail.



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