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South Point Trail Condominium
BEREA, OHIO
Welcome to South Point Trail Condominium. We are located in Berea, Ohio, east of Prospect Road and north of Sprague Road, convenient to shopping, schools and cultural facilities. In addition, the beauty and recreation provided by the Metroparks system is just steps away from our back yard. South Point Trail is comprised of 36 homes on professionally landscaped grounds.
December 2023
2024 Budget - The Board has adopted a NO ASSESSMENT INCREASE Budget for 2024.
Regular Assessments, effective January 1, 2023 are as follows:
Ownership Percentage: 2.525% - $171.00 per month
Ownership Percentage: 2.85% - $193.00 per month
Regular Monthly Assessments are due on the first day of the month.
You may mail Assessment payments to:
- Please use this mailing address for your bank’s automatic bill pay service and use your house number as the Account number in the set up process. Detailed Auto Pay instructions are available.
- You may send several checks at one time, dated with the month that maintenance fees are due. We will deposit each check in the appropriate month that the fee is due.
- Payment by check is preferred and money orders are acceptable as a secondary means of payment, with the remitter assuming the risk of loss of money orders. The Association does not accept cash for payment of assessments.
South Point Trail Condominium
680 South Point Trail
Berea OH 44017
This address receives mail only from the US Postal Service and is not a physical location.
Snow Removal
The Association provides reasonable levels of snow removal on up to two occasions per day after snow has accumulated to a level that exceeds 2” at certain times of the day. Services are provided in multiple stages and daily movement of parked cars is necessary for effective snow removal. Services are provided after overnight snowfall that exceeds 2” and again in the late afternoon hours if another 2” of snow accumulates. Services are not provided on a continuous basis during blizzard conditions and salt is not normally applied. Residents are responsible for snow removal when the Association’s contractor does not provide snow services.
Please park in your garage or in the guest parking area near the gazebo (not the driveway extensions) to provide trucks a clear area to plow.
Winter Parking
Guests should park in the two reserved space in front of your garage door, the special parking area ahead of the gazebo or on the non-hydrant side of the street (when street snow parking bans are not in effect).
Parking your own vehicles inside your garage will enable efficient snow removal as it is not possible to plow next to a parked vehicle in a driveway.
The extensions at the ends of driveways are for access to garages and storage of snow during heavy accumulations. Long term parking (more time than what is required to drop off passengers or groceries) is prohibited in these areas.
Ice Dams
Ice dams and resulting icicles hanging from roof areas usually occur after a heavy snowfall and several days of freezing temperatures. Warm air inside your home leaks into the attic and warm the underside of the roof causing snow and ice on the roof to melt. The melted water will drain along the roof, under the snow, until it reaches the cold overhang. The overhang being at the same temperature as the outdoors causes the melted water to re-freeze and form an ice dam and icicles.
It is best to let icicles melt naturally and use caution when walking under them. Due to the risks of working on icy roofs, our contractors will only address issues where water is leaking into a home and icicles that form under normal winter circumstances will not be removed by the Association. Additional information on the phenomenon is in our FAQ section.
Open Flue Before Fireplace Use
When using your fireplace, either gas or wood burning, be sure to open the flue prior to use and let all burned logs cool for several hours before closing the flue after use. Do not store firewood within 4 feet of the building nor in the garage.
June 2023
Late Spring Work - Mulch will be installed in beds throughout the Association. Please plant delicate flowers after mulch installation to prevent damage as mechanical equipment will be used in the process.
All gutters on all buidings will be cleaned in mid to late June after Maple seed pods and Oak tree catkins have dropped.
- The perimeter dimensions of the replacement fence will be nominally the same as the original as built by the Developer - Nominal 8 foot by 16 foot (8’x16’) as adjusted to fit the original as built fence dimensions.
- The Garage Privacy Fence shall be a nominal twelve feet (12’) extended from the front of the building
- The nominal side wall height of the fences shall be six feet (6’)
- The Fence will be constructed of Bufftech New Lexington Vinyl with Lattice Accent top in the Almond Colour
- Please use this mailing address for your bank’s automatic bill pay service and use your house number as the Account number in the set up process. Detailed Auto Pay instructions are available.
- You may send several checks at one time, dated with the month that maintenance fees are due. We will deposit each check in the appropriate month that the fee is due.
- Payment by check is preferred and money orders are acceptable as a secondary means of payment, with the remitter assuming the risk of loss of money orders. The Association does not accept cash for payment of assessments.
- Mulch
- Shrub Trimming
- Bed Pest Control
- General Bed Maintenance
Dry and Stressed Lawns
Summer can bring about drought conditions with longer days and high temperatures that cook lawns for more than 15 hours a day. When a high number of days with temperatures of more than 90 degrees and lack of rainfall occurs, lawns may show signs of drought stress.
When this happens, it only takes one week without an inch of rain or more to start turning the grass brown. Once soil moisture gets low, turfgrass will begin to wilt with turf color turning grey/green to bluish green, and then yellow/brown. This is the plant going dormant as a way for it to survive.
Once the lawns are dried out, it takes a lot of rain (1 �” of rain per week) to get the lawn growing again. The lawn has to get growing again to grow out damaged (brown) areas. The lawn will not fully recover until the turf receives enough water. Source: Brookside Lawn Service.
Property Review
A review of the property will be conducted to determine landscape, and future common element maintenance needs. Unit owner compliance with established standards, will also be observed. Most of the items that unit owners will need to attend to are the painting of patio and garage divider fences. Bare wood surfaces only lead to moisture absorption and shortened life of fences. Notices will be sent to owners where attention to maintenance and architectural items is necessary. Your cooperation in taking care of issues to enhance our curb appeal will be appreciated.
Patio Improvements Require Architectural Review
Provisions permitting the replacement of patio fences and privacy dividers with Bufftech New Lexington with Lattice top in the Almond colour have been adopted as the only option for vinyl in addition to replacement with original wood materials. The full replacement of ANY patio fence, privacy divider or patio floor surface requires an Architectural Review BEFORE work starts and all requests are DENIED until so approved by the Association. Information such as drawings and materials lists are required in writing. The Rule regarding Limited Common Elements is available and an Architectural Review form is available.
In order for us to approve any replacement fence, the specifications should follow the guidelines below:
Paint Colour
You may want to paint peeling fences at the first sign of deterioration to avoid major future repairs with Sherwin-Williams Navajo White SW-6126. Check newspaper or mail advertising inserts for frequent discount pricing. This colour is also used on doors and wood trim.
December 2022
2023 Budget - The Board has adopted the Budget for 2023.
Regular Assessments, effective January 1, 2023 are as follows:
Ownership Percentage: 2.525% - $171.00 per month
Ownership Percentage: 2.85% - $193.00 per month
Regular Monthly Assessments are due on the first day of the month.
You may mail Assessment payments to:
South Point Trail Condominium
680 South Point Trail
Berea OH 44017
This address receives mail only from the US Postal Service and is not a physical location.
November 2022
Waiver of Fully Funded Reserve Requirement
Homeowners are asked to return the card mailed in the fall to waive the fully funded reserve requirement. If a majority of owners do not waive the requirement, a significant fee increase is possible. A duplicate waiver form is available at this link.
March 14, 2022 Landscape Extras Opt Out Unit Owners who have “Green Thumbs” may opt out of certain landscape services around their home. In the Revocable Exclusive Use Areas, which is the area within three feet (3’) of the building, owners may plant flowers and small shrubs not to exceed 4 feet in height, that are compatible with Association maintained maintain plant materials and install mulch in the same color as installed by the Association. To Opt Out of the following services (any or all) please contact the Association in writing. The e-mail form at the bottom of the page may be used to communicate with the Association. The Association cannot guarantee that the Landscaper Crews will suspend work at your unit in all cases and reserves the right to Revoke the Exclusive Use Rights of any bed that is not properly maintained by the unit owner. Smoke and Carbon Monoxide Detector Check Be sure to test your smoke and carbon monoxide detectors monthly and change the battery now as we just entered Daylight Saving the time. February 2, 2022 Coyotes, Hawks and Deer - From time to time, we receive reports of and see hawks nesting and flying around in the area. Like coyotes, which are also prone to roam in the neighborhood, these animals may swoop down or approach the area near your home and pick up small pets. Be sure that all pets are property hand leashed when they are exercised. Please also that ticks are carried by deer, which also frequent the area. Please check your self as well as pets for ticks after working out of doors or exercising pets near wooded areas where deer often hide. Association Master Insurance Nationwide writes the master insurance policy for the Association’s common elements. At policy renewal, servicing agent change or mortgage anniversaries, you may receive a request for evidence of insurance from your lender. Please mail, e-mail or fax a copy of the request so that Nationwide may provide updated information to your lender. We need all of the information in the letter and a telephone call is inefficient to convey accurate information. Due to policy exclusions and limitations, there may be situations where certain losses are not covered by any insurance and costs may be borne by the individual unit owner. Each resident must carry condominium owners insurance (Form H0-6) for personal property, the unit and limited common elements, (furniture, carpet, interior improvements, patios, storm doors, etc.) public liability protection and additional living expenses in the event of a loss. Living in a condominium does not supplant the laws of physics or the ravages of Mother Nature. There is no coverage for flood, earthquake, water and sewer back up, clean up after a plumber’s visit, mold, appliances, unit or personal property in the Association’s master policy. December 2020 NEORSD Regional Storm Water Management Program The Northeast Ohio Sewer District may consider a reduction in the storm water fee when property owners make changes or improvements on their properties to reduce the amount of runoff affecting local streams and storm sewers. They may be eligible for a fee credit, or a reduction in what they are charged. Research into the preparation of the Application for the credit must be done at the Unit Owner level as the Association does not have a business relationship with the Sewer District. Additional information that may be of assistance is available at the NEORSD website. The Trash and Recycling Collection Day is Now THURSDAY. All household garbage and trash must be bagged and placed in the dark green cart. All household recycling must be loose in the light green cart. Cart lid openings must face the street and handle must face the home. Carts must be placed on driveway or tree lawn approximately three feet apart and away from the curb. Holiday Pickup Schedule When a holiday falls on or before your regular pickup day, your rubbish and recycling will be collected one day later than usual. For example, if your regular pickup day is Thursday, your rubbish / recycling will be picked up on Friday. May 2020 Watch What You Flush With shortages being reported for necessary products such as toilet paper, it is essential that the wrong things not be flushed into the sewers if an alternate product is used. An area city provides the following advice: Pay extra attention to what items that are used and flushed and do not flush anything other than toilet paper. Whether being used for personal hygiene purposes or for wiping and cleaning surfaces, many so-called “flushable” hand, adult or baby wipes, paper towels, napkins and facial tissues are advertised as being safe, in reality they can cause backups in the sewer system and contribute to a buildup of foreign materials. While the “flushable” wipes concern is not new to wastewater facilities, there is an increased risk to the system due to the current shortage of toilet paper. In some cases, they can attach to buildups of grease in the system and create large blockages called “fatbergs”. Rules and Regulations - The Board is in the process of revising the General Rules, Procedures and Regulations for the Association. A draft copy, with is subject to change, is available in the Rules section and your comments regarding the changes, should be sent to us through the Communications Form below. March 2017 Water Quality - If you are experiencing water quality problems (discoloration, odors, sediment) you may report them to the City of Berea Water Department at 440-234-5652 or 440-891-3308 January 2017 Storm Water Fee - The Northeast Ohio Regional Sewer District (NORSD) has started to bill for storm water services, as proposed in notices sent to property owners 2012, after a 4 year delay that was settled by the Ohio Supreme Court. The flat fee is based on one of three residential tiers. Customers qualifying for the Homestead Fee and/or Cost Savings Programs will also qualify for savings. As the NORSD uses billing services provided by the Cleveland Division of Water, billing is provide on a monthly basis. Please direct questions regarding this program to Regional Sewer District at (216) 881-8247, e-mail stormwater@neorsd.org or go to www.neorsd.org/stormwater Neither the Association nor the City of Berea’s Service or Water Billing Department manage the program or have specifics related to the program. Trash Pickup Day is THURSDAY Questions or service issues regarding Trash Removal or Recycling: Kimble Companies (800) 201-0005 Email: customerservice@kimblecompanies.com Highly flammable substances, large quantities of construction and remodeling debris, hazardous waste, tires, liquids, large car parts or car batteries are not considered bulk items and will not be picked up by the City of Berea. The Ohio Fire Code prohibits the use of charcoal and gas grills within 10 feet of any building in a multifamily dwelling. Violations should be reported to the non-emergency telephone number of the Berea Fire Department (440) 826-5880 (Do NOT call 911) Meetings Annual Association Meeting The Annual Meeting of the Members of the Association is held during the month of January of each year. This meeting is for the election of Board Members and the presentation of reports from the Board as well as any other business specified in the agenda for the Annual Meeting. The attendance of a majority of members is required either in person or by proxy. A proxy permits you to attend the meeting without appearing in person and assigns your voting rights to the proxy holder. Five Year Proxies during subsequent year are used for attendance and Board Elections only and are not voted for any other purpose. Board Meetings Meetings of the Board of Directors are open to unit owners for observation. Fifteen minutes at the end of each Board meeting is allotted for homeowner participation, where unit owners may address the Board, present questions for later consideration and provide input. The balance of each Board meeting is for the Board of Directors to conduct the agenda related business of setting the policies of the Association. Unit owners may not participate in the discussion or action on agenda items. Certain portions of Board Meetings, defined as Executive Sessions, are closed to unit owners. Items considered in Executive Session include legal matters, personnel issues, certain contractual matters, hearings and consideration of the issuance of sanctions against homeowners for violations of the covenants and restrictions. Meeting Schedule - Berea Branch of the Cuyahoga County Library February 2024 - Board Meeting September 2024 - Board Meeting December 9, 2023 Budget Meeting December 9, 2023 Board Meeting January , 2024 Annual Meeting Online Service Request - Submit a request for maintenance or repair online or to send an e-mail. [Home] [Services] [Real Estate] [Trail Notes] [Rules] [FAQ] [About Us] [Gallery]
To ensure pickup of your waste and recycling materials, please place waste and recycling carts at the curb or on your treelawn before 7 a.m. on your pickup day.
The following Holidays will affect your pickup schedule:
New Year's Day
Memorial Day
July 4th
Labor Day
Thanksgiving Day
Christmas Day
General Community Information
Association Administration services are provided by condohome limited. Please contact the Administration rather than Board Members for service requests, architectural variance requests, correspondence, handling the sale or lease of your home and for answers to questions and concerns about the Association. Please note that all complaints related to violations of the covenants and restrictions or rules and regulations must be in writing
Pet waste must be removed when your animal deposits it on the property year round.
When storing gas grills, it is essential that propane tanks are stored OUTSIDE of the building, Under no circumstances should tanks be stored in garages or in the homes.
South Point Trail residents may now subscribe and receive special resident alerts to notify you certain information of community interest.
Holidays: Our office is closed on all State, Regional and National Holidays with calls received being returned on a business day that follows the holiday. Additional Closure Days: November 21 - 27, December 22 - January 3.